Executive Assistant

At FACEIT, we strive to create the best gaming experiences by fostering the development of communities and ecosystems around games. Today, more than 30 million matches are being played on our platform every month within our community of more than 22 million players and tournament organisers.

THE JOB

As the Executive Assistant (EA) you will report directly to our CEO and work closely with members of the Leadership Team. This is a varied role that will support the CEO by providing a high standard of executive-level assistance, including diary management, meetings management, travel arrangements and visa arrangements. You will make sure our CEO’s time and availability is best utilized.

You will get the opportunity to work with colleagues across the business including, senior managers, executives, directors, and key external stakeholders. We have offices based worldwide, so some flexibility is required, but we believe this is a two way thing – so you can expect the same from us when it comes to your working arrangements.

What you will do

  • Proactively managing and maintaining diaries, arranging appointments and coordinating internal and external meetings whilst making sure all work activities are scheduled effectively;
  • Organising internal and external meetings virtually and at venues across the globe as required, making sure attendees and agenda are confirmed before meetings;
  • Coordinating extensive international travel including air and ground transportation, hotel reservations, security, visas and other travel documentation;
  • Planning events and leadership meetings;
  • Drafting internal and external communications on behalf of the CEO, including mailbox management;
  • Planning and overseeing travel arrangements – booking travel and pro-actively anticipating and managing issues such as flight/traffic/rail delays;
  • Advising on up-coming work deadlines for both internal and external commitments, e.g. reports, presentations, conferences and projects to support planning of workload;
  • Other duties as assigned in support of the business (ad hoc tasks)
  • Must be able to work flexible hours to support international business meetings

Requirements:

  • Proven experience as Executive Assistant to C-level executives (4+ years)
  • Exceptional standard of written and verbal English
  • Good proficiency with Office Suite, Google Workspace and Slack
  • Numerate, comfortable presenting expenses and using excel
  • Strong interpersonal skills with the ability to build relationships with people at all levels, including colleagues, clients and investors
  • Ability to prioritise workload even with conflicting agendas
  • Ability to work under a pressure whilst keeping calm and professional
  • Hands-on with a ‘get things done’ attitude
  • Detail-oriented
  • We would get especially excited if you have experience with the following:
  • Speaking one additional language, ideally German or Italian

Benefits:

  • Flexible working environment
  • Remote working available
  • Private Medical Insurance;
  • Travel Insurance;
  • Life Assurance;
  • Income Protection;
  • Cashback on dental care;
  • Lunch provided daily (when you’re in the office!);
  • Kitchen stocked with refreshments (coffee machines everywhere – our founding team is Italian after all!);
  • Company book club, and gaming nights;
  • Flexible working environment;
  • Company (virtual) drinks session every Friday;
  • Quarterly team outings;
  • Your professional growth is important to us. We provide ongoing training opportunities;
  • And best of all Free Premium FACEIT user account.